Payroll settings

Create pay schedules and turn on Autopilot, manage pay types and choose your company’s authorized signatory

Settings → Payroll holds pay schedules, pay types and your company’s authorized signatory. Company Admins and HR Admins manage schedules and pay types after your company finishes payroll setup. Company Admins and HR Admins choose the signatory.

Every turns on weekly and biweekly schedules, calendar-month hourly schedules, additional custom pay categories and recurring pay types company by company. If you don’t see them, email [e-mail] to ask about them.

Before your company finishes payroll setup, the page shows “Payroll is not set up yet”. For initial setup and choosing the account that funds payroll, see Add your employees.

Create a pay schedule

You need Company Admin or HR Admin access.

1. Open the new schedule

   Go to Settings → Payroll → Pay schedules, then select Add new.

2. Choose whether to use Autopilot

   Optional: at the top of the form, turn on Autopilot to have Every submit payroll on your behalf.

3. Name the schedule

   Enter a Pay schedule name.

4. Choose the frequency

   In How often employees get paid, choose Monthly, Twice a Month, Weekly or Bi-weekly.

5. Choose the monthly payday rule

   For a monthly schedule, choose 15 or Last day of the month. Or turn on Pay for the full calendar month to pay hourly employees for the full prior month on the 7th of the next month.

6. Choose the first payday

   Choose the first payday from the available dates. Weekly and biweekly schedules use Fridays.

7. Choose the first pay period

   In What should be the first pay period?, choose the first period. The field is hidden for calendar-month hourly schedules.

8. Save the schedule

   Select Save. Every shows “Pay schedule created”.

Change or disable a schedule

1. Open the schedule

   On Pay schedules, select the existing schedule you want to change.

2. Change the schedule

   Change Pay schedule name, Autopilot or Enable pay schedule.

3. Save the changes

   Select Save.

With Autopilot on, Every automatically submits eligible pay runs for that schedule. Turning a schedule off marks it inactive.

To submit a run yourself, see Run payroll.

Frequency and payday are fixed on an existing schedule. Create a new schedule to change them.

Create a custom pay type

1. Open the form

   Go to Settings → Payroll → Custom pay types, then select Add new.

2. Name the pay type

   Enter a Name and optional Description.

3. Choose a category if offered

   In Category, choose Pre-tax earning, Post-tax earning or Fringe benefit.

4. Optional: Make the pay type recurring

   Under Recurring, choose Yes.

5. Set the recurring start date

   For recurring pay, choose a Start date.

6. Optional: Set an end date

   For recurring pay, turn on Set end date.

7. Choose the end date

   If you turned on an end date, choose an End date.

8. Choose earning withholding

   For a pre-tax earning, in Withholding, choose Regular or Regular or Supplemental.

9. Choose the fringe income type

   For a fringe benefit, in Imputed income type, choose Group Term Life.

10. Choose the fringe wage type

    For a fringe benefit, in Wage type, choose Regular or Supplemental.

11. Save the pay type

    Select Save.

Select a custom pay type, or select Edit in its row’s menu, to change it. After you save a custom pay type, its category, type of imputed income and wage type can’t change.

To delete a custom pay type:

1. In the pay type’s row menu, select Delete.
2. In the confirmation, select Delete.

The confirmation warns when recurring assignments will also be removed.

Recurring pay types

A recurring pay type needs a start date. Its optional end date must be on or after the start date.

While employees have active assignments of a recurring pay type, you can’t stop it from recurring or change its dates to leave those assignments out.

Create an hourly pay type

An hourly pay type multiplies an employee’s base hourly rate.

1. Open the form

   Go to Settings → Payroll → Hourly pay types, then select Add new.

2. Name the pay type

   Enter a Name and optional Description.

3. Set the multiplier

   Enter the multiplier in Multiply an employee’s base hourly rate by x times.

4. Save the pay type

   Select Save.

To change an hourly pay type, select Edit in its row’s menu.

To remove an hourly pay type:

1. In the pay type’s row menu, select Delete.
2. In the confirmation, select Delete.

Choose the authorized signatory

Company Admins and HR Admins choose the person who signs payroll tax filings and compliance documents, plus benefits enrollment and carrier forms.

1. On Authorized signatory, in Choose person, choose who signs.
2. Select Save.

The picker offers active employees and external administrators. When the page shows “No active signatory”, choose a replacement.