Timesheets

Review and edit your team’s hours, and approve timesheets before payroll

Time → Timesheets groups your team’s logged hours by payroll cycle.

Company Admins and HR Admins can use it after your company enables payroll and finishes company and payroll onboarding. Employees submit their own hours from Home to-dos.

If you don’t see the approval controls or Settings → Timesheets, email [e-mail] to ask about access.

Review your team’s hours

The list shows each person’s name, payroll cycle dates, description and hours. Daily entries are totaled by person and job for the payroll cycle. Select a row to open the time behind it.

Filter by People, Payroll cycle, Department, Position or Location. To see earlier payrolls, select Display and turn on Include completed cycles.

Add or correct time

You can add, edit or delete entries while their payroll cycle is a draft.

People log time as daily entries or one total per payroll cycle. Select a person’s row to open the matching sheet.

Daily entries

The daily summary sheet includes the person’s entries across jobs for that payroll cycle.

To add time:

1. Add an entry

   Select Add new entry.

2. Choose the day

   In Date, choose the day worked.

3. Choose the job

   In Select job, choose the job.

4. Enter the time

   Enter Hours, Minutes and a Description of the work.

5. Save the entry

   Select Save.

The date must fall within the payroll cycle, on or after the person’s hire date and no later than today. You can add entries once the cycle starts.

To correct an entry in the daily summary sheet:

1. Open the entry’s row menu and select Edit.
2. Change the entry, then select Save.

Single entries

The single-entry sheet edits the total for that payroll cycle.

1. In the sheet, change the job in Select job, or the Hours, Minutes or Description. When Select project appears, choose a project too.
2. Select Save.

Delete time

1. On the main list, open the row’s menu and select Delete.
2. In the confirmation, select Delete.

Deleting a daily summary row removes all entries for that person and job in the payroll cycle. Deletion can’t be undone. To remove one daily entry, open the daily summary sheet and use that entry’s Delete instead.

Approve timesheets

The approval policy must be on before you can approve pending time. To change it, see Set the approval policy.

1. On the Needs approval tab, select the rows to approve.
2. In the action bar, select Approve.

You can also open a row and select Approve. In a daily summary sheet, this approves all pending entries shown for the person and payroll cycle, including their other jobs.

Status	What it means
Needs approval	A time entry is waiting for approval
Submitted	The entry is neither waiting for approval nor approved, and the payroll cycle isn’t complete
Approved	The entry is approved, and the payroll cycle isn’t complete
Paid	The payroll cycle is complete

A daily summary row shows Needs approval while any entry in that row is waiting.

Set the approval policy

Company Admins and HR Admins set the policy in Settings after your company finishes onboarding:

1. Open the policy

   Go to Settings → Timesheets, then under Policies, select Approvals.

2. Choose the policy

   Choose Enable approvals or Disable approvals.

3. Save the policy

   Select Save.