Administrators

Add administrators, change permissions and remove administrator access

On Settings → Administrators, Company Admins add administrators and manage their permissions.

Every turns on the Accounts Payable permission company by company. If you don’t see it, email [e-mail] to ask about it.

Add someone already at your company

1. Open the existing person form

   On Settings → Administrators, select Add new → Existing every user.

2. Choose the person

   In Choose a person, select the person who needs access.

3. Choose the roles

   Under Permissions, turn on at least one role.

4. Save the roles

   Select Save. The form closes and the list reloads with the person’s roles.

Choose a person leaves out people already listed on Administrators. In their menu, select Edit permissions to change their roles.

Add someone from outside your company

An External 3rd party user joins your company as an external user, without becoming an employee.

1. Open the external person form

   On Settings → Administrators, select Add new → External 3rd party user.

2. Enter the person's details

   Enter their First name, Last name and Work email. Both names and a valid email address are required.

3. Choose the roles

   Under Permissions, turn on at least one role.

4. Save the person

   Select Save. The form closes after the person and permissions are saved.

Add admin rejects an external person’s email if it is already linked to a company in Every:

• “This user already exists” means the person already belongs to your company.
• “This email already belongs to another company on Every. Contact support to add them.” means the email belongs to a different company. Email [e-mail] to ask about adding them.

Change permissions

Review the selected permissions before saving your changes.

1. Open the permissions form

   In the person’s menu on Settings → Administrators, select Edit permissions.

2. Set the roles

   Under Permissions, turn on the roles to keep and turn off the roles to remove. At least one must remain on.

3. Save the selection

   Select Save. The list reloads with the saved roles.

Your own row has no actions menu. Another Company Admin can use your row’s menu to change your roles or remove administrator access.

Remove administrator access

Removing an external user removes all their company roles and external user access, even if they’re also an employee. For anyone else, removal keeps an assigned Employee role and deletes their other company roles.

Removing an administrator deletes their pending cards and tries to freeze their issued cards held with Every’s banking provider, but doesn’t confirm each freeze. Afterward, check their cards on Company cards.

1. In the person’s menu on Settings → Administrators, select Remove administrator.
2. In Remove Administrator, select Remove to confirm.

Roles

Each switch under Permissions in the Add admin and Edit admin forms is a role, and a person can hold more than one:

Role	What it covers
Employee	The person’s own information and cards
Bookkeeper	Bank accounts, debit cards and payments
Company Admin	Administrators and their roles, and full access to all areas
HR Admin	Employee information, including compensation
Accounts Payable	Bills, vendors and 1099 tasks