Payroll taxes

Update state and federal tax settings, enter agency account numbers and register local jurisdictions for courtesy withholding

Settings → Payroll holds your company’s payroll tax settings and agency account numbers. Company Admins and HR Admins update them after your company finishes payroll onboarding.

Each employee sees their own paystubs and tax forms on My profile → Docs after your company finishes onboarding (see Paystubs and tax forms).

Every turns on local courtesy withholding company by company. If you don’t see it, email [e-mail] to ask about it.

Update state or federal settings

After payroll onboarding, State Taxes lists the states your company has payroll tax settings for. Federal tax settings appears under Federal Taxes only when your company’s payroll tax profile includes federal forms.

1. Open payroll settings

   Go to Settings → Payroll.

2. Choose the state or federal settings

   Under State Taxes, select a state, or under Federal Taxes, select Federal tax settings.

3. Change the settings

   Change the fields you need for the selected state or for federal taxes.

4. Save the settings

   Select Save. Every shows “Tax profile updated successfully”.

Enter account numbers

1. Open the account list

   Go to Settings → Payroll → Company tax accounts.

2. Enter the account numbers

   Enter the account number for each agency shown.

3. Save the accounts

   Select Save. Every shows “Company tax accounts updated successfully”.

The fields depend on your company’s tax agencies. When none apply, the page shows “No tax accounts”.

Your company’s EIN isn’t editable in Company tax accounts. To ask how to correct it, email [e-mail].

Complete a state tax setup task

Company Admins and HR Admins also see state tax setup tasks on Home after your company finishes payroll onboarding. Your company needs payroll turned on.

1. Expand the tax setup task

   On Home, select the Payroll tax setup needed for task, which shows the number of states. The state tasks expand.

2. Open the state task

   Select the state’s Setup payroll taxes for task.

3. Enter the account numbers

   When account fields are present, enter at least one of the account numbers requested for that state. Some states instead show “No tax accounts required for this state at this time.”

4. Submit the setup

   Select Submit. Every saves the accounts and marks the task complete.

Manage local courtesy withholding

Company Admins and HR Admins can register local jurisdictions from Settings → Payroll → Local courtesy withholding after your company finishes payroll onboarding.

Register a jurisdiction only when your company has a withholding account to remit to.

1. Open the address search

   On Local courtesy withholding, select Add jurisdiction.

2. Enter the address

   Enter Street address, City, the 2-letter State code and ZIP.

3. Find the jurisdiction

   Select Find jurisdictions.

4. Choose the result

   Select the jurisdiction you want to register.

5. Register the jurisdiction

   Select Register. Every shows “Jurisdiction registered” and returns to the registered list.

If the address has no matching city earnings tax, the form says “No city-level earnings taxes found for that address.”

To remove a registered jurisdiction, select Remove beside it. If the list fails to load, refresh the page to try again.

Ask about a payroll tax notice

If you receive a notice from a payroll tax agency, email [e-mail] to ask about it.